8/5/2023 0 Comments Mail archiverSolution GFI MailArchiver 2012 Installation and Configuration If your HR department needed to see who said what to who about projectXYZ then using conventional methods would be a nightmare. Investigation: MailArchiver provides some powerful search and reporting tools. Compliance: Saving a copy of all messages in a database has the advantage, that it’s searchable, and you can export the data you find in a format that you can import straight back into Exchange or send to someone.ĥ. Also your backup window for Exchange will be a lot smaller.Ĥ. the Outlook Mail Connector software will do this. Disaster Recovery: How nice would it be, the next time users email message ‘disappears’ (Users never delete emails they just disappear), they could restore it themselves, from within Outlook. There are tools to import PST file into the database, (and to export as well).ģ. If you’ve ever had a user lose email because of them, then as far as they’re concerned its YOUR fault. Elimination of PST files: There’s a big list of reasons why I don’t like PST files. Performance: Getting all the ‘Old’ Data out of the exchange databases makes them smaller, and more efficient.Ģ. MailArchiver then takes this mail and put it into its database.ġ. With Exchange this is done by setting up Journaling (that’s the process of sending a copy of all mail to a journal users mailbox). The advantage of doing this is that database can be on cheaper midline storage and (potentially) keeps the Exchange database sizes down. Is the process of taking a copy of mail messages as they pass through Exchange and copying them off to an external location, in this case a database. Yes I’m sure you back up your Exchange server but what if you needed to produce a message thread about a particular project that was two years ago in the middle of a month? In addition, just as techs like me are shouting at users to delete things, businesses are now finding that they need to keep ALL their digital messaging for things like Sarbanes-Oxley and Freedom of Information enquiries. Yes you can setup retention policies but most people don’t.Įven if you do have conscientious users, some of them click “Yes” when Outlook asks them “Would you like to Auto-Archive your old messages now?” Then you have PST files all over the place getting corrupted and not getting backed up. And for years I’ve been saying “It’s a messaging system not a file storage system” and lecturing users about tidying up their inbox. And like all systems it would run a lot smoother if you kept users away from it! But unfortunately you can’t, so your system is probably full of users “Deleted Items” and “Sent Items” and a copy of every email that some users have ever received “Because I might need them”. I’ve been involved with Exchange for a long time, either being directly responsible for it, or supporting others that do. (will run as a time limited demo).Deploying GFI MailArchiver with Exchange 2010, Using the Outlook Connector, Importing and Exporting Data. Email Archiver is a product of Palmer Andersen, Ltd. It simply creates PDFs – thousands of them (or hundreds of thousands) in a destination folder that you pick once.Įmail Archiver has its own website, so please head there to see more details. It installs no special software, nor does it require Mail.app to be running.Įmail Archiver makes no changes to your Mail installation at all. It simply scans through your thousands of email messages, creating a PDF for each one. Email archiver makes no changes to your Mail Folders. Emails are stored hierarchically in the same way that your email is organized in Mail.app. It makes them compatible anywhere you can open up a PDF, not just with Mail. Email Archiver works with Apple’s Mail, storing your emails as PDFs. Launch the application and press the start button to create an organized folder of PDFs, one for each email. Use Email Archiver to create an archive of all your emails, or just a few folders. The format that it is stored in with Apple Mail is neither future-proof nor accessible. How do you make a long lasting archive of all your email in a future proof format?.How do you package up all the email for one client or case?.What if you accidentally choose to erase all read messages on your email server?.What happens if you change your email account address?.” –JFĪpple’s Mail.app does present some challenges: … Again, thank you so much for your VERY PROFESSIONAL support. “Email Archiver is simply perfect and is the only “Apple Mail companion app” that does what we expect from it: Archive tons of mails, fast and easy, in universal PDF format, with their attachments, well sorted by month and date.
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